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Job scheduling software

Manage your entire business calendar and schedule in one place. Organise your staff, contractors, assets, crews, vehicles & more.


Get your trade business schedule sorted.

Plus so much more. Track jobs, record billable hours, order material, check compliance requirements, send invoices, take payments and much more.

Trusted by some of Australia's best businesses

Customise how you view your team's calendar & schedule

Real-time job management updates keeps your office and field team on the same page

Operating via the cloud means AroFlo field service and job scheduling software delivers instant real-time scheduling updates to your teams in the field.

No more coming into the office to collect job cards – everything is sent to them electronically while they’re out on the road or on-site.

Using their smart phone or tablet to view their schedules, field technicians can choose to view task lists by scheduled date, order of priority or last created – making everything so much easier for them to find. They can even schedule work on-site via their own mobile device.

AroFlo’s calendar functions in real time so any job changes you make in the office are immediate, with everyone’s schedule instantaneously updated in the field.

Urgent jobs can be dispatched in seconds, without any disruptive calls or time consuming paperwork.

Your calendar, your way

AroFlo’s calendar view is a highly customisable real-time scheduling solution, allowing you to view exactly what you want when you want. You also have the option to set a default view, duplicate views and import a shared view.

Drag and drop to optimise your job scheduler
Simply drag and drop tasks directly into your AroFlo calendar to efficiently assign your staff to tasks in real-time. Need to reschedule a job? No problem. Just drag and drop the task to the changed date and time, or staff member.

One calendar for all your resources
With all your jobs tracked in the calendar, you get an instant snapshot of all your resources– field technicians, contractors and even equipment. You also have the option to use AroFlo’s advanced capabilities to filter for users, assets etc to see what has been scheduled.

Scheduling from the field

It’s incredibly important that your field staff can easily view their job scheduler on the go. AroFlo’s field interface shows scheduled events in a simple, clean format.

Take the frustration out of job scheduling, your staff will thank you for it!AroFlo’s Field interface shows you your scheduled events (tasks, overheads, ad-hoc events) in either a Timeline or a Calendar format.

‍Select from a day, week, month, or 4-day view
- Filter by event type, to view only what you need.
- Search for events.
- Create a new task and schedule it.

Keep your inventory stocked on the move or order job materials the second you need them with a job scheduling operating system that can handle whatever you throw at it.

AroFlo’s calendar lets you take things one step further with a number of advanced capabilities, letting you create detailed ‘crews’ consisting of both labour resources and assets, all contained within the same job scheduling interface.

So how does it work? Let’s say you have six guys all booked out to one job for three days. With your AroFlo Calendar you can easily put all of your crew on the same job card and have their individual schedules automatically updated out in the field.

Need to change the job? Simply move the job card on the calendar and your job scheduler is instantly updated in one easy step.

The calendar even allows you to assign multiple group schedules for the one job. So you can have different crews set for different days and each group schedule can be moved separately.


Take a deeper dive into AroFlo scheduling software.

Everything at a glance

AroFlo job management software gives you the flexibility to customise how you view your calendar– by month, week or day, and even week or day by resource, whatever you need our job scheduler can handle it. Choose to view all of your scheduled tasks for all of your resources. Or select just a few. It’s up to you.

Resources can also be colour coded so you can quickly see which labour resources and equipment is available at any time. No more searching through paper-based schedules or job diaries trying to figure out who is working where, let your AroFlo job scheduling operating system do the hard work.

Your view. Your choice.

Your AroFlo’s specialised job scheduling calendar also gives you the option to filter out certain schedules based on set criteria. Current filters include: resources, clients, locations, projects, assets, task types and priority.When a filter is set, your calendar will only display schedules that belong to that criteria.

All job cards will also be filtered by your set criteria to allow for easier scheduling.You can adjust the calendar for how you want it to work. Move panels. Adjust the zoom. Select displayed resources. Choose multiple discontinuous days to display together. Your scheduling. Your way.

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Full suite of features

Explore the full suite of AroFlo features & modules

Job capture

Capture new jobs on-demand. Conveniently book them in or carry out the work straight away.

Work order imports

Easily get your customers to email work directly into AroFlo as a new job.

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Efficiently quote jobs and send professional looking estimates with accurate pricing.

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Easily capture maintenance contracts with all their assets and requirements.

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Real-time job scheduling in one simple view that updates your team as things change.

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Crew visibility

Manage your entire business calendar which shows your entire fleet and their availability.

Customer updates

Timely customer updates reminding them of upcoming jobs or when you are on the way.

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Quality control

Ensure your team are ticking the right boxes on every job.

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Automate timesheets

Timesheets made simple. Chasing up staff timesheets is a thing of the past.

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Required forms

Ensure your team always arrive with all the  required forms and compliance.

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Progress updates

Bridge the gap between office and field with transparent job statuses and progress.

Recurring job templates

Automatically generate your regular jobs at the frequency you decide.

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Request for quotes

Get the best price for materials and sort labour faster for every job.

Automated purchase orders

Chasing receipts and matching the orders to the correct job is a thing of the past.

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Job costings

Easy job costing technology, always giving you accurate profit margins.

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Trade CRM

CRM technology so you can communicate to all your customers and provide updates.

GANTT planning

See your entire project at a glance and manage due dates and resources.

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Track & manage assets

Store all of your customer asset details and keep on top of recurring services.

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Field Payments

Provide seamless payment options for your customers on the go.

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Online Invoices

A slick view for customers to simply view and pay invoices.

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Job costings

Accurate profit and loss against every job to ensure you never undercharge again. 

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Send all your purchases and invoices to your accounting package in one click for reconciliation.

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Easily send all employee timesheets and overheads to your favourite accounting package.

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Progress Payments

Invoicing that suits  you. Collate invoices together or collect progress payments.

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The pinnacle of visibility. Complete and detailed views of your business health.

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Work order technology

Your regular customers email job requests directly into your AroFlo ready to be actioned.

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Faster and more accurate estimates. Give your customers a price and don't keep them waiting.

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Schedule of rates

Keep things simple, with a list of all of the services you provide with their fixed rates.

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Supplier Connect

Connect  with your favourite suppliers, view products and send orders directly to their system.

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GPS Tracking

A fully-featured GPS tracking solution for complete visibility and automation.

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"We couldn’t have grown from just me to having a 40-strong team if it wasn’t for AroFlo."

30 second invoices
No lost billable hours

For a business that started on paper, AroFlo has helped Alpha Cool transform into a streamlined, efficient organisation that now dominates the Northern Queensland market.

"We did look at another program, but AroFlo seemed more intuitive and more customisable"

Next day invoicing
More billable hours
100% paperless

Back at the office, staff benefit from enhanced cost management and quicker invoicing, meaning more billable hours and more cash flow for the business. Overall, the changes brought on by making the switch to AroFlo have enabled Reed Plumbing and Drainage to finally focus entirely on planning their future, rather than worrying about managing the present.

"We don’t know how we ever used any other system"

100% growth in team size
Significant paperwork reduction

With staff productivity now at an all-time high, the business enjoys increased billable hours, decreased paperwork and 100% software uptake across the entire business, all thanks to AroFlo’s easy-to-use suite of job management tools.

Connect to all the tools you love ❤️

We directly integrate with many of the tools you use every day, including accounting software, payment gateways and more. But, you can connect almost any business software to AroFlo using our API and Zapier integrations.

Plug into smart supplier catalogues.

To help you keep track of your material costs, we’ve teamed up with leading industry suppliers via our online supplier catalogue integrations.

View integrations

Discover how we can help your trade business grow.

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