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MAINTENANCE MANAGEMENT FEATURES

Maintenance management software

Programmed recurring maintenance management software.

SERVICE & MAINTENANCE MANAGEMENT

Automatically schedule your recurring jobs

Clients needing regular work done – weekly, monthly, quarterly or any other frequency – will love AroFlo’s recurring maintenance management system.Take the hassle out of managing your recurring maintenance work with ‘Periodics’ – AroFlo’s powerful maintenance management system that makes scheduling your recurring work a breeze.

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Unleash the power of Periodics for recurring maintenance

Do you need flexible scheduling for seasonal work?

Easy! Set your periodic templates up with dynamic frequencies, to schedule more jobs during your busy periods, and fewer or no jobs when it’s quiet.Do certain service calls include additional checks or materials, or do you need to add a yearly compliance audit to your preventative maintenance schedule?No problem. AroFlo can handle all the complexity you can throw at it.

Schedule and assign people, material, assets and more.

You can automatically assign your recurring jobs to the same person each time, or to a placeholder in your calendar, so you can choose who to send out on the day.All the materials you need for the job can be booked out at the set-up stage, saving you time, every time. You can also assign assets to the job, so your crew always knows what gear to take along.Record the details of your clients’ assets, to build up a handy service history.

Use AroFlo as your trade business CRM to track and store GPS, docs / photos, compliance and other details.

AroFlo captures GPS coordinates as your technicians record each asset’s service details, creating an audit trail for future reference.Enter notes about the job, upload documents, photos or videos related to the work, and store all the compliance forms you need, right there in your periodic template.You can even use periodics as a Customer Relationship Management tool, as you can set up reminders for yourself, or have AroFlo send automatic reminders to your clients.

Flexible Automation Options

If your recurring maintenance requirements are a bit out of the ordinary, don’t worry – AroFlo offers all the flexibility you need to automatically schedule your recurring jobs.For example your HVAC client needs their main system serviced monthly, but in summer they want it done fortnightly. They need additional checks performed quarterly, and they need an annual compliance audit.With AroFlo, you set the job up once, including any variations in the frequency, equipment, materials or compliance forms needed, and then enjoy the convenience and certainty of knowing that your crew will see the job pop up on their calendars at the scheduled time, every time.

MORE MAINTENANCE TOOLS

Every base for recurring maintenance work covered.

Compliance

Easily add any custom compliance forms when you set up your recurring job and they will appear on all periodic jobs, ready for your field technicians to complete.

Assets

Attach all the assets – equipment, vehicles, safety gear – that are required for this recurring job, along with all of their attached relevant compliance forms, notes and images.

Materials

Add any materials that will always be required for the recurring job, such as replacement filters, to save your field technicians having to do this every time.

Invoicing

AroFlo also contains automated invoicing software, to save you having to write up the same invoice every time you do recurring work.

Do you provide security services or perform regular safety checks for your clients?Set up a periodic invoice with all the necessary details and schedule it to fire off to your client at the agreed frequency.

Need to vary your service on occasion?No problem. Just go into your periodic invoice and make the necessary changes. You can force the invoice to generate at the time you specify, then set the invoice back to the original details, as required.

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Build the ultimate digital trade business with AroFlo.

"We couldn’t have grown from just me to having a 40-strong team if it wasn’t for AroFlo."

30 second invoices
No lost billable hours

For a business that started on paper, AroFlo has helped Alpha Cool transform into a streamlined, efficient organisation that now dominates the Northern Queensland market.

"We did look at another program, but AroFlo seemed more intuitive and more customisable"

Next day invoicing
More billable hours
100% paperless

Back at the office, staff benefit from enhanced cost management and quicker invoicing, meaning more billable hours and more cash flow for the business. Overall, the changes brought on by making the switch to AroFlo have enabled Reed Plumbing and Drainage to finally focus entirely on planning their future, rather than worrying about managing the present.

"We don’t know how we ever used any other system"

100% growth in team size
Significant paperwork reduction

With staff productivity now at an all-time high, the business enjoys increased billable hours, decreased paperwork and 100% software uptake across the entire business, all thanks to AroFlo’s easy-to-use suite of job management tools.

Connect to all the tools you love ❤️

We directly integrate with many of the tools you use every day, including accounting software, payment gateways and more. But, you can connect almost any business software to AroFlo using our API and Zapier integrations.

Plug into smart supplier catalogues.

To help you keep track of your material costs, we’ve teamed up with leading industry suppliers via our online supplier catalogue integrations.

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