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Running an electrical business effectively can be challenging, and small businesses' needs change and evolve. This is a natural part of business growth, so what may work when you’re starting out needs to change to keep up with your current business. It can be a bugger to change processes when they’ve been working so far, but growth necessitates it.
Just starting your new electrical business? Or looking to move away from paper invoices? Digital invoicing has plenty of benefits, and the best part is you can try an electrician invoice template today with our free download!
Download Electrician Invoice Template
To get started, download our electrician invoice template! We’ve created a simple, straightforward template for any electrical business.
Yes, it’s free and ready to go!
Why use a template for electrician invoicing?
Not sold on the idea of digital invoices? Here are some of our top reasons to use an electrician invoice template! (It’s still free!)
Time-Saving
First, an electrician invoice template is a great way to save time! Much of the effort involved in creating templates comes from the initial creation and understanding of how to use one. Simply fill in your company details with a digital invoice template and make it the master copy for future invoices.
Simply copy, fill out the details, and send it to your client. Using a template speeds up the process and saves all your invoices digitally, making them easy to access for customer reference and budgeting.
Reduce Errors
Everyone makes mistakes from time to time, but when it comes to manual invoicing, the last thing you want is any errors in numbers or calculations. Sometimes, even a number that looks a bit ambiguous can be frustrating. In addition, transferring manual details opens up more chances for input errors.
An electrician invoice template also saves your details and branding in the master copy, so you don’t need to worry about getting important information wrong every time you start an invoice. To keep those key details consistent, save a customer template for repeat customers.
Accurate and Transparent Billing
Invoices aren’t just a way to get paid; they're also a means of communicating to your customers what they’re paying for. Estimates and quotes are one thing, the end result is another. Customers want to know what they’re paying for (even if they don’t understand the details!)
With an electrician invoice template, make invoices more accurate and clear for all your customers, and simplify the process for yourself with digital tools.
What to include in an electrician invoice template
The electrician invoice template lays out the basics, but what’s important to include to make a template work effectively for your business? You need to include particular information, and while some points seem obvious, there are benefits that you might not have noticed at first.
So, what do you need, and why are these details necessary? We’ll cover what you need and offer extra tips to help you get the most out of your electrician invoice template.
Business and Customer information
The first thing on your electrician invoice template is a placeholder for your company information. Once you’ve downloaded it, personalise it with the necessary details for your business.
Add in your business name, Australian or New Zealand Business Number (ABN or NZBN), your business address, contact details, and your logo if you want a bit of extra personalisation on your electrical invoice template.
This is especially important for clients who work with various businesses, as your details need to be clear on the invoice so there’s no ambiguity. Once you’ve input this information, save it as a master copy. From there, simply use that as your electrician invoice template!
Additionally, ensure accurate customer details are provided on each invoice you create for a job. Customers getting the right invoices in a timely manner means faster payment for your business!
Description and Items
Items are an easy way to simplify what your invoice is covering. In our example electrician invoice template, we’ve listed several everyday items you’d find on an electrician invoice.
Using simple ‘Items’ can streamline invoices, making it quicker and easier to check off that you have everything listed. This also makes it easier to categorise the types of charges the job requires, such as fees or materials.
The description covers what each item accounts for in more detail. It’s important to get enough detail that it makes sense, but there’s no need to over-explain. If a customer has further questions, they can always ask.
Materials and Labour
Customers want to know what they’re paying for when they get an invoice. If you’ve used specific materials or replaced an item, list it on the invoice.
Additionally, if you charge by labour hours or have flat fees, such as a call-out fee, it’s important to include that in the description and pricing. For the template example, we’ve listed the call-out fee as a single unit, whereas the labour is charged per hour.
Pricing details
Now that you have your descriptions and breakdown of every billable item, it’s time for the all-important pricing. Pricing details include the number of units of each item, shortened to Qty. on our template, and the price per item.
Unit details can be put in the description if specification is required for what quantity counts. This is where codes can come in handy, as each code stands for a unit of pricing.
Our template has all the formulas ready to go: just input quantity and price, and the spreadsheet does the maths for you!
Legal and warranty information
If there are concerns in your business terms and conditions that you want to reiterate, put these in the additional terms/information section below the pricing section. Ideally, warranty and liability information should have been covered in the initial agreement, and these additional notes can act as a reminder for your customers.
If your business is registered for GST, you’ll need to include GST in all of your invoices. Contractors and businesses that earn less than $75,000 per year (and that’s income, not profit) don’t need to register for GST. However, businesses that earn more income than that will need to be registered for GST and charge 10% on invoices.
Payment terms and instructions
What invoice is without payment details? We’ve included a key area for your payment terms and details on our electrician invoice template. Ideally, you and your customers will be on the same page regarding payment terms and conditions before the job is agreed to, but it’s necessary to repeat the payment terms to make it crystal clear!
Include payment terms and instructions and provide the customer with an all-in-one invoice so they are aware of what they’re paying for and how to pay it. This also protects your business with additional reminders, especially if a customer doesn’t want to adhere to your agreed terms. Better to have more paperwork as backup!
Branding
Once you download our electrician invoice template, make it your own by adding your company branding. Logos can easily be placed with a few clicks and give your invoice a bit of pizazz. Personalising an electrician invoice template is the simplest way to differentiate your business and help it stand out.
If you don’t yet have a logo for your business, get on that. Logos don’t just draw the eye; they represent your business as part of the market, and visibility is important. Having your company name and logo on an invoice is consistent branding, and consistency is key!
Automate Invoicing for Electricians with AroFlo
Our electrician invoice template is great to start with, but your business could require more options! A growing business will (hopefully!) have a lot of potential income to account for. A higher volume of invoices and accounting requirements is part of scaling a business as it grows: if that sounds like your business needs, consider electrician software!
AroFlo’s billing software is designed to help you get on top of your workflows and make sense of margins. Try a demo today and find out how automating your electrician invoicing can help your business!
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