Trying to manage your plumbing work in 2026 without plumbing apps is like turning up to a job without your tools - technically possible, but harder than it needs to be.
The plumbers making real progress aren’t just handy with a wrench. They’re using tech to handle scheduling, invoicing, payments and customer details while they stay focused on the job. While some tradies lose hours to admin every week, others have apps doing the heavy lifting in the background.
The best plumbing apps help you reach jobs faster, quote accurately on site, line up the right materials, invoice on the spot and get paid on time.
Whether you’re solo or running a crew of 20, the right toolkit can save hours every week and help you deliver a more professional experience than the next business. We’ve researched and tested the top apps for plumbers so you can make confident decisions for your business.
Quick Comparison: Best Plumbing Apps for 2026
All-in-One Business Management Apps
These are the heavy lifters that handle your whole operation. No more bouncing between tools to figure out who’s where, what parts you need and why that invoice from two months ago still hasn’t been paid.
1. AroFlo
AroFlo is built for trades businesses across Australia and New Zealand - from solo operators to teams of 50+. It covers everything from the first enquiry to final payment in one system.
The platform manages job tracking, scheduling, materials, rostering, invoicing and payments in one place. Your crew can access what they need via the mobile app, and integrations with Xero, MYOB and QuickBooks cut out re-entering the same data twice.
Key Features:
- Real-time job tracking and dispatch to assign urgent callouts or scheduled maintenance to the right plumber fast, with live job progress visible to office staff.
- Mobile app for field crews lets plumbers access job notes, customer history, and attach photos or compliance certificates onsite.
- Automated invoicing and payment processing so you can quote, invoice, and take card payments on-site, no paperwork when the job’s done.
- Materials management and supplier ordering to track plumbing parts, fittings, and consumables, with integrated purchase orders and supplier catalogues.
- Integrations with major accounting platforms like Xero, MYOB and QuickBooks so invoices and payments flow straight through to your books.
Custom reporting and profitability tracking to monitor margins per job or technician and see where your plumbing business is making (or losing) money.
Explore how AroFlo can help you run a smarter plumbing business. Book a free demo
Pricing
AroFlo: Starts from $67/user per month. (Minimum monthly price: $335)
AroFlo Premium: Onboarding fee from $2900 with add-ons like GPS Tracking from $12 device/month and AI-Bill Scanner $25/month available.
2. ServiceTitan
ServiceTitan is one of the biggest platforms for large service operations. It’s designed for plumbing businesses with multiple technicians and admin staff who need full control over job tracking, dispatching, customer communication and revenue insights.
Key Features:
- AI-driven insights and business recommendations
- Built-in CRM and customer database
- Automated marketing and email campaigns
- Real-time dispatch and GPS tracking
- Detailed reporting and analytics tools
3. HouseCall Pro
HouseCall Pro keeps things simple while still packing plenty of punch. It's a favourite amongst small plumbing businesses that want to stay organised without the complexity.
Key Features:
- Drag-and-drop scheduling calendar
- Online booking for customers (24/7)
- 'Good, Better, Best' tiered pricing for estimates
- Integrated payments and invoicing
- Customer database and review management
4. Jobber
Jobber helps plumbing teams quote, schedule and communicate across jobs. It’s built for tradies who want to grow their business without adding admin workload, simple enough for daily use but powerful enough for professional quoting and payment management.
Key Features:
- Client management and communication
- Scheduling and dispatch
- Quote creation and follow-up
- Online booking and payment processing
- Marketing tools and financial reports
5. Workiz
Workiz helps service professionals organise jobs, accept payments and manage customers all in one place. It’s particularly strong in automation, helping busy plumbing teams cut down repetitive admin tasks.
Key Features:
- Drag-and-drop job scheduling board
- WorkizPay for field payments and tips
- Equipment tracking and warranty management
- Automated scheduling and text reminders
- Online booking and sales proposals
Financial Management Apps
Let's talk money. These apps keep your finances under control, helping you send professional invoices, manage expenses, and stay cash flow-positive.
6. Xero
Xero's one of the most popular accounting platforms, and for good reason - it's powerful and easy to use, Xero connects directly with your bank, and lets you track income, expenses and payments with minimal effort.
Key Features:
- Custom-branded invoices and quotes
- Automated payment reminders
- Bank reconciliation and expense tracking
- Real-time reporting and dashboards
- 1,000+ integrations with other apps
7. QuickBooks
QuickBooks is Xero’s main competitor in the accounting space, offering similar tools for invoicing, expense tracking and financial reporting. While Xero tends to suit smaller plumbing businesses that want simple, automated bookkeeping, QuickBooks appeals to larger or growing teams that need deeper cash flow insights, more custom reporting and broader integration options.
Key Features:
- Custom invoicing and receipts
- Payment tracking
- Expense management and receipt capture
- Cash flow analysis
- Bank transaction review
Route Planning & Fleet Management
Got multiple vans and crew members? These apps keep your team on track and your fuel costs under control, ideal for established plumbing crews operating in various areas or managing several vans.
8. Route4Me
Route4Me helps you plan the smartest routes for your crew, cutting travel time and fuel costs. It’s a must-have for managing multiple service vehicles on the road each day.
Key Features:
- Multi-stop route optimisation
- Real-time fleet tracking and dispatch
- Voice-guided navigation
- Customer proof of service
- Automatic route adjustments
9. FleetSharp
FleetSharp gives plumbing companies full visibility of their vehicles, drivers and equipment. You can monitor vehicle locations, driving behaviour and maintenance needs from one dashboard.
Key Features:
- Real-time GPS tracking
- Driver behaviour monitoring and alerts
- Maintenance scheduling reminders
- Asset tracking for tools and equipment
- Fuel usage reporting
Specialist Utility Apps for Plumbers
These apps aren’t for daily use, but they solve specific plumbing problems that save time and guesswork when you need them most.
10. Plumbing Formulator
Plumbing Formulator is a digital calculator for plumbing engineers and technicians. It comes loaded with over 120 formulas covering everything from pump efficiency to pipe expansion, all in one easy-to-navigate interface.
Key Features:
- Pump power and efficiency calculations
- HVAC heat loss and cooling load formulas
- Piping weight, expansion, and flow rates
- Water heater BTU and gas usage
- Built-in plumbing design reference book
11. Pipe and Fitting
Need to know pipe dimensions, materials, or strength specs on the spot? Pipe and Fitting provides instant access to accurate pipe dimensions and fitting specifications - perfect for quick reference on-site.
Key Features:
- Accurate pipe dimensions and specifications
- Fitting details (elbows, tees, couplings)
- Pipe hanger and gasket information
- Material reference data
- Quick search functionality
12. CompanyCam
CompanyCam is built for trades that rely on clear photo documentation. It lets you snap, store and share job photos with automatic timestamps and GPS tagging - a lifesaver for quoting, warranty work or disputes.
Key Features:
- Organised project photos with GPS tags
- Before and after comparison tool
- Easy photo sharing with customers
- Timeline view of project progress
- Integrations with popular field service apps
13. EasyMeasure
EasyMeasure turns your smartphone into a quick, on-the-go measuring tool, perfect for plumbers who need fast distance or height estimates before quoting or planning a job. It uses your phone’s camera and built-in sensors to calculate measurements, saving time when you’re inspecting a site or preparing quotes.
Key Features:
- AR-based distance and area measurements
- 3D floor plan creation (ARPlan 3D)
- Quick measurements without a tape measure
- Photo overlay for reference
- Export measurements and plans
Run a Smarter Business with the Right Plumbing Apps
There's no universal answer to which apps work best. The right software for your plumbing business depends on how many staff you have, the complexity of your jobs, and which parts of your operation are costing you the most time and money.
Start where the business pain is worst. Choose one or two apps that address your biggest bottlenecks - whether that's the daily Tetris game of scheduling multiple job sites, the cash flow lag between completing work and receiving payment, or losing track of expensive tools across job sites (FleetSharp handles equipment tracking particularly well).
When you’re ready to explore bringing everything together, AroFlo offers a single platform for managing every part of your business - from quote to invoice to report.
Your customers now compare you to businesses that can quote on the spot, accept card payments at the job site, and send professional documentation automatically. Businesses that can't match this speed and professionalism are losing work to competitors who can.
Book a free AroFlo demo to see exactly how much time you're currently wasting on manual processes, and what your business could look like when everything just flows.
